Property Management with Urpad – Part 5:Interim Inspections

As part of our ongoing “Property Management” series at Urpad.Property, we turn the spotlight to one of the most valuable, yet often underestimated,  tools in a property manager’s toolkit: the interim inspection. While annual or end-of-tenancy checks are standard practice, interim inspections offer unique advantages that can safeguard your landlord’s investment, foster better tenant relationships, and even unlock new opportunities for maximising rental income.

Early problem detection

Perhaps the most important advantage of interim inspections is the ability to pick up problems early. Small issues – like a leak under the sink, mould forming in a bathroom, or a temperamental radiator – can quickly become expensive repairs if left. By dealing with these problems early, we can often save our landlords significant time and money in the long run.

Regular inspections also provide an opportunity to check for signs of unauthorised occupants, pets, or subletting, which can breach the tenancy agreement and potentially void insurance. Spotting these issues early allows for a proactive response, protecting both the property and the investment.

Encouraging tenant proactivity

It’s a well-known truism: when tenants know an inspection is scheduled, they tend to tidy up and address minor issues themselves. This isn’t just about appearances, though.  Regular visits create a sense of accountability and encourage tenants to be more proactive in maintaining the property. They’re more likely to report maintenance problems early, keep communal areas clean, and respect the terms of their tenancy.

Also,  interim inspections provide a valuable opportunity for two-way communication. They give tenants a chance to raise concerns with us, ask questions, or request repairs in person, which can help build trust and a positive management-tenant relationship. This open conversation can lead to longer tenancies and fewer disputes.

Reassessing your investment

Interim inspections aren’t just about maintenance.  They’re also a great opportunity to reassess the property and feed back to our customer, the landlord. Walking through the property with a critical eye can reveal extra potential. Is there a loft that could be converted into an extra bedroom? Could a ground floor extension add living space and boost rental value? Is there a reception room that could be repurposed as a bedroom to increase income from sharers?

y regularly reviewing each property’s layout and condition, we can identify opportunities for upgrades or alterations that might enhance its appeal and profitability. Interim inspections provide the perfect chance to consider these possibilities, armed with up-to-date knowledge of how the space is being used and what tenants value most. 

Best Practices for the Interim Inspection

To get the most out of interim inspections, we approach them professionally and respectfully:

• • Give proper notice: We always provide tenants with at least 24 hours’ written notice, as required by law, and arrange a mutually convenient time. 
  • Be thorough but fair: We check all rooms, fixtures, and appliances, but respect tenants’ privacy and possessions. 
  • Document everything: We take digital notes and support any findings with photos (with the tenant’s consent) to create a clear record of the property’s condition. 

Follow up: We address any issues promptly and communicate clearly with tenants about any repairs or actions required.

The Win-Win Outcome

When done well, interim inspections are a win-win for everyone. Our Landlords benefit from early problem detection, better property upkeep, and the chance to maximise their investment. Our tenants enjoy a safer, well-maintained home and the reassurance that their concerns are being heard, and we get to build great relationships with both parties, knowing that everyone is happy. 

In today’s competitive rental market, proactive property management is more important than ever. Interim inspections are a simple, effective way to protect investments, keep tenants happy, and ensure all our properties remain a valuable asset for years to come.

If you’d like advice on scheduling interim inspections or maximising your property’s potential, the Urpad.Property team is always here to help.